Coronavirus travel restrictions

Thursday, May 5, 2022

Originally published 5/6/20; updated 6/9/20, 7/13/20, 9/3/20, 11/18/20, 12/18/20, 12/22/20, 1/11/20, 2/26/21, 3/26/21, 4/29/21, 5/19/21, 5/26/21, 6/18/21, 6/28/21, 7/2/21, 8/20/21, 1/3/22, 1/4/22, 1/12/22, 3/22/22, 5/5/22

This article will be updated regarding University-sponsored travel until all restrictions have been lifted.

The University follows the Centers for Disease Control and Prevention (CDC) domestic travel guidance, which currently indicates, "Make sure you are up to date with your COVID-19 vaccines before travel."  

The University will only approve travel -- domestically and internationally -- for employees who are up-to-date with their vaccinations against COVID-19 -- either boosted OR are within their initial vaccination window  (see vaccination definitions on the Niner Nation Cares website).

Employees for whom University-related travel is necessary to fulfill a requirement of their job and who are not up-to-date on COVID-19 vaccinations due to a religious or other deeply held belief or due to a documented medical reason may seek an exemption from the vaccine requirement. The exemption request must include an attestation by their supervisor that the travel is necessary to fulfill a requirement of the employee’s job. The request must be reviewed by the Office of Legal Affairs and approved by the chancellor or designee.

Travelers must complete the Travel Vaccine Verification Form or receive an Employee Travel COVID-19 Vaccine Exemption prior to gaining approval for any travel detailed below. Note that University-funded travel will only be approved if a completed Travel Vaccine Verification Form indicating "You are cleared to travel" or the email confirming approval of the Employee Travel COVID-19 Vaccine Exemption is attached to the Travel Authorization Form (you can print the applicable form to a PDF when using the electronic travel authorization (eTA)). (Note: Some employees report their copy of the Travel Vaccine Verification Form being sent to their “Spam” folder. Please make sure to check there if you don’t see it in your inbox).

Travelers should continue to follow the Centers for Disease Control and Prevention (CDC) domestic travel guidance. For international travel, U.S. Department of State travel advisories must be monitored and followed.

Am I eligible to travel on University business?
Type of University-funded travel* Yes
Domestic travel

Traveler has completed  either:
(1) the Travel Vaccine Verification Form or
(2) the Employee Travel COVID-19 Vaccine Exemption Form,
including all required approvals.

International travel

Traveler has completed either:
(1) the Travel Vaccine Verification Form or
(2) the Employee Travel COVID-19 Vaccine Exemption Form, including all required approvals
AND
the Employee International Travel Petition to obtain approval.

*University funds, including purchasing cards (p-cards), should not be used to pay for registration fees, flights, accommodations, or any other travel expenses until the Travel Authorization is approved with all required forms attached.

Please Note: Any persons enrolled as students traveling internationally for research, conferences, or other matters related to their course work at UNC Charlotte should be referred to the Office of Education Abroad's Travel Registration Process to attain the required insurance for their travel and to be advised on the student petition for international travel process.