OSBM budget manual changes impact travel and other reimbursement rates

Friday, October 1, 2021

Originally published 3/18/21; updated 4/01/21, 4/05/21, 10/01/21

Effective April 1, 2021, the North Carolina Office of State Budget and Management (OSBM) lifted some policy restrictions on the use of state funds, as published in the State Budget Manual.

The most significant changes for UNC Charlotte:

  • Meal subsistence rate increased (eff. Oct. 1, 2021, appendix tiers updated to reflect changes for several domestic travel locations) Travel meals will now be allowed to be reimbursed at subsistence rates more in line with the federal General Services Administration (GSA) rates. In-state travel and most out-of-state travel will be reimbursed at a standard meal per diem rate of $50 per day. High-cost, out-of-state cities will be classified as either Tier II or Tier III and be reimbursed at a per diem rate of $60 or $70 per day, respectively.

    Use the updated appendix tier table starting with Oct. 1, 2021, travel (changes to domestic travel bolded below).

    Tier II locations include but are not limited to the following destinations: Baltimore, Cleveland, Dallas, Las Vegas, Orlando and Phoenix.

    Tier III locations include but are not limited to the following destinations: Atlanta, Boston, Chicago, Denver, San Francisco, New York City and Washington, D.C. (and surrounding cities)

    The appendix lists all Tier II and III locations. A breakdown of the reimbursement by meal is detailed below.

    Destination Type Breakfast Lunch Dinner Total
    Tier I (Standard/In-state) $13.00 $14.00 $23.00 $50.00
    Tier II $15.00 $17.00 $28.00 $60.00
    Tier III $17.00 $19.00 $34.00 $70.00
  • Mileage reimbursement simplified OSBM removed the state mileage rate and the 100-mile distinction for mileage reimbursement. Starting April 1, all business miles will be reimbursed at the current IRS standard mileage rate of 56 cents per mile.
    • Mileage reimbursement is now allowed for travel to pick up rental cars.
  • Participant threshold for refreshment reimbursement lowered Reimbursement up to $5 per person for refreshments will be allowed for events with ten (10) or more participants (lowered from 20) for internal and external University-sponsored (hosted) events/conferences.
  • Moving Expenses Maximum payments for moving mobile homes is now $1,000, and the maximum appliance connection expense is $500. The reimbursable transit insurance payment is now limited to $0.60/lb.
  • Tip amount updated for taxi, rideshare, or car service drivers Reimbursement allowed up to 20% of the cost of service per trip (was $5 per trip).

Important reminder! Coronavirus travel restrictions still in place
The University will only approve travel -- domestically and internationally -- for employees who have been vaccinated. Guidance will continue to be updated on the Financial Services coronavirus travel restrictions webpage.

Resources impacted
The following resources have been updated. Use the updated travel forms starting with Oct. 1 travel. Adjustments will be made to comply with the new rate if old forms are submitted.

Email Amy Hisler, associate controller-accounting and disbursements, at ahisler@uncc.edu.