Notification of Expected Funds Form
Purpose: This form is intended for campus departments, to notify the Office of the Bursar of incoming electronic (ACH/Wire) payments so funds can be deposited, according to University Policy 602.4. All payments should be for approved University Revenue Generating Activities, according to University Policy 602.12.
Office of the Bursar – Cashiers must be notified in advance of any payments your department is expecting by wire or ACH. Beneficiary information (who or where the funds are to be credited) must be provided. This is the only information the Office of the Bursar will have to credit the funds correctly.
If you are working with a payor who is requesting their own internal form be completed with banking information, please contact Cashiers for assistance.
Note: Students who want to wire funds should be instructed to use Flywire or contact Cashiers for assistance.
Unidentified wired payments and deposits, where payee information is not included by the payer, are frequently received by the University’s bank account, along with checks made out to the University that arrive in the Office of the Bursar. Contact Cashiers, if expected funds have not been received.
Keep in mind that unidentified payments may be applied to an undistributed account, delaying the transfer of funds to the appropriate department fund and account.
Notification of Expected Funds Form
Are you anticipating a payment by wire transfer or Automated Clearing House (ACH)? Please complete the Notification of Expected Funds form and forward any electronic payment remittance notifications from the vendor to Cashiers.
Contact Email: cashiersoffice@charlotte.edu
Last Updated: March 16, 2026