University Receipts and Deposit Standards

Cash receipts are guided by University Policy 602.4, University Receipts and Deposit. Policy 602.4 is supported by standards and guidelines developed by Financial Services.

These standards and guidelines outline minimum requirements related to University or affiliated entity receipts and are designed to assist departments with implementing Policy 602.4, as well as how they relate to University Policy 311, Information Security. All departments must comply with the standards and guidelines by following prescribed guidance or by developing unit-specific procedures that meet or exceed the minimum requirements established by the standards and guidelines.

Standards and guidelines

• Standard for Accepting Electronic Payments
  • Guideline for Establishing Merchant Accounts
  • Guideline for Maintaining Merchant Accounts
  • Guideline for Daily Cash Management
  • Guideline for Contracting with Integrated Third Party Service Providers
  • Guideline for Outsourced Payment Processing
  • Guideline for Payment Card Processing Exceptions
  • Guideline for Third Parties Accepting Electronic Payments on Behalf of the University or on University Property
• Standard for Handling Cardholder Data
• Standard for Card Present Payment Processing
  • Guideline for Card Present Payment Processing
• Standard for Card Not Present Payment Processing
  • Guideline for Mail Order Payment Forms
  • Guideline for Telephone Order Payments

Last Updated: February 10, 2025