Missing Receipt Affidavit
Purpose: To provide reimbursement information to individuals who have missing receipts for reimbursable expenses. Use this form to submit non-employee (e.g., job candidates and speakers) and student reimbursements when original reeipts are unavailable. Ensure the associated reimbursement request (e.g., Travel Expense Report, ESDPR) includes the “5 Ws” (Who, What, When, Where, and Why) for each expense. Be prepared to provide additional documentation or make further attempts to obtain a detailed receipt if requested by the Disbursement staff. Make sure the form is signed and dated electronically (preferred) using DocuSign.
UNC Charlotte faculty, staff and graduate students should use Concur to submit a Missing Receipt Declaration for travel-related and purchasing card expenses.
Contact Email: travel@charlotte.edu
Last Updated: May 20, 2025