IRS mileage rate increase Jan. 1


Effective Jan. 1, 2023, the IRS increased the business standard mileage rate to 65.5 cents (up from 62.5 cents), which impacts all individuals who travel on University business. Resources Please start using these updated forms beginning with Jan. 1 travel. Adjustments will be made to comply with the new rate if old forms are submitted. […]

Overview of Travel (Videos)

Click play for an Overview of Travel Rules for State Employees provided by the North Carolina Office of State Budget and Management (NC OSBM). Click play for an Overview of Travel Reimbursement for State Employees provided by the NC OSBM. UNC Charlotte specific travel guidance and forms for faculty and staff are available on the […]

Entertainment Expenditure Form

Categories:Forms, ResourcesTags:Travel

Purpose: Complete this form when you incur costs of a personal nature with a valid business purpose when the activity is not directly related to a university program, formal workshop, conference, seminar, training session, or retreat. This form should accompany applicable 49er Mart payments [it does not need to be included with Employee & Student […]

Employee & Student Direct Pay Request (ESDPR)

Categories:Forms, ResourcesTags:Travel

Purpose: Use this form to process non-payroll payments to employees and students, which will mainly encompass reimbursements for expenses incurred by employees/students for university business purposes and which are not related to travel. Payments that should not be processed on this form: Sponsored guest payments should be submitted on an ESDPR. Contact Email: Last […]

Imaging Document Submission (IDS) TCP Invoices eForm

Categories:Forms, ResourcesTags:Travel

Last Updated: September 23, 2021 Imaging Document Submission (IDS) TCP Invoices eForm Purpose: Use this form to upload documents to a department’s drawer within the Imaging System. See the IDS manual for more information.

Fly America Act

Fly America Act All air travel and cargo transportation services funded by the federal government are required to use a “U.S. flag” air carrier service. You can find a complete list of certified U.S. flag air carriers on Last Updated: June 6, 2021

Food and Beverage, How to Pay

All purchases must adhere to the policies and procedures referenced in the “Resources” section of this guidance. Payment method: If paying a vendor The preferred method to pay for all allowable food and beverage purchases, with the exception of on-campus catered events or when claiming subsistence, is to use the University-issued Purchasing Card (P-card) with […]

Travel Authorization eForm

Categories:Forms, ResourcesTags:Travel

Travel Authorization eForm Purpose: This is an optional eForm version of the Travel Authorization that departments may choose to use for the individual, group, or blanket travel instead of the Excel version of the Travel Authorization. Last Updated: January 11, 2021

Travel Forms Package

Categories:Forms, ResourcesTags:Travel

Travel Forms Package (TA & TRER) Purpose: This package contains the forms needed to document and request reimbursement for overnight travel. It includes the Travel Authorization Form, Travel Reimbursement & Expense Report, Travel Reimbursement & Expense Report Checklist, and a Group Travel List. There are also form instructions, a rates reference tab, meal tier appendix […]

Travel Advance Request

Categories:Forms, ResourcesTags:Travel

Travel Advance Request Purpose: Travelers who are unable to pay for certain out-of-pocket expenses before reimbursement may request a travel advance. This workbook also contains a “Meal Allowance Log.” Departments must obtain approval from Disbursements before the event takes place in order to use this log for a travel advance. Contact Email: Last Updated: […]