Hotel booking procedures updated

The UNC Charlotte Marriott Hotel and Conference Center Information webpage has been updated, as follows:

• Hotel booking procedures now include an information form. This form should be completed and emailed to the Hotel after reserving a room on Marriott.com in situations where a campus department needs to book a room at the UNC Charlotte Marriott Hotel on behalf of a guest. This information form will clarify how the campus department plans to pay for the guest’s charges during their stay. If allowable charges are to be paid using a campus department’s University purchasing card (p-card), the Hotel will also send a third party authorization form to the departmental contact separately to authorize the guest’s room, tax and parking charges to be applied to the department’s p-card.
  • Reminder: A UNC Charlotte Business Rate is available when reserving a Standard guest room for individual travel for University guests traveling on University business. See the reservation procedures and hotel policies PDF near the bottom of the Hotel information webpage.
• Campus event scheduling flowchart footnote has been revised. Footnote 3 includes two updates: 1) only two required signatories (Hotel and Director of Materials Management) and 2) the contract amount requiring Vice Chancellor of Business Affairs approval was increased to $100,000.

Reminder, the University is not exempt from hotel occupancy taxes.

Don’t forget to stop by the Golden Owl Tavern for lunch or dinner and enjoy live music on some weeknights.

If you have questions regarding the Hotel information, please email greg.verret@charlotte.edu.