Form W-2 (wage and tax statement) information & tax withholding reminders
A Form W-2 is a wage and tax statement used to report wages paid and the taxes withheld from those wages for a given calendar year. A copy of this form is given to the employee, the IRS and the state taxing authority (if applicable) each January for the prior calendar (tax) year.
Sign up for electronic delivery of your Form W-2
We’re seeing green and we hope you will too. UNC Charlotte employees have the option to receive their Form W-2 electronically. This includes faculty, staff, temporary and student employees. See the instructions to provide consent to receive your Form W-2 electronically. Sign-up is required by Dec. 31.
Sign up and you’ll receive…
- Earlier access to the Form W-2 using the same easy-to-use, secure website where you access your pay information (my.charlotte.edu).
- Guaranteed availability to you only…no possibility of the Form W-2 being lost, stolen, delayed or misplaced by the U.S. mail service.
- Easy access to duplicate copies if needed.
Consent will be valid for all future tax years unless revoked by the employee.
Verify your mailing address is current
At least one active address is required in Banner whether you elect a paper or electronic Form W-2. Verify that your mailing address (or permanent, if no mailing address is provided) is correct in Banner by Dec. 31 annually.
Check your federal tax withholding
The IRS released a new withholding certificate in 2020 that applies to tax years 2020-26. A “paycheck checkup” is encouraged for all employees to ensure their tax withholdings are correct. Follow these IRS tips and use the IRS withholding calculator to perform a quick “paycheck checkup.”
Update your withholding
If you’ve determined that you need to update your current year’s withholding amount using the tools provided above, changing the withholding on your Form W-4 is easy. Note that due to IRS restrictions on foreign national taxation, this option is not available for our foreign national employees.
Electronic Form W-2 FAQs
Reference all Charlotte Electronic Form W-2 FAQs.
If you have questions email the Payroll Department at firstname.lastname@example.org.