Floral Arrangements, How to Procure and Pay

Payment method:

If the purchase of floral arrangements is allowable as outlined in the policies referenced below, the preferred method for purchasing floral arrangements is to use a University-issued Purchasing Card (P-card). The purchase must be under the card limit and must not conflict with any contractual agreement.

Other allowable methods include:

• Use 49er Mart and purchase as a non-catalog item
• Submit a reimbursement request

Note: Refer to University Policy 601.8, “Appropriate Use of University Funds” to confirm if this is a permissible use of funds for your area.

Rationale and other considerations:

Flowers or other similar items may be presented as an expression of sympathy, for example, in the event of the death or major illness of an employee, a member of the employee’s family or household, or as an expression of congratulations (for example, in the event of a wedding or birth of a child of an employee). Because the P-card allows for an improved approval and prepayment process, it is the preferred purchasing method for buying such items.

How to do it:

1. Review Policy 602.11 (link below) to confirm the allowability of the purchase and obtain supervisor approval.
2. The floral gift may then be purchased using a P-card.

Contact for additional questions:

Email the Purchasing Card staff at purchasingcard@charlotte.edu or refer to the Purchasing Card website.

Last Updated: August 29, 2023