Floral Arrangements, How to Procure and Pay
If the purchase of floral arrangements is allowable as outlined in the policies referenced below, the preferred method for purchasing floral arrangements is to use a University-issued Purchasing Card (P-card). The purchase must be under the card limit and must not conflict with any contractual agreement.
Other allowable methods include:
- Use 49er Mart and purchase as a non-catalog item
- Submit a reimbursement request
Note: Refer to University Policy 601.8, “Appropriate Use of University Funds” to confirm if this is a permissible use of funds for your area.
Rationale and other considerations:
Flowers or other similar items may be presented as an expression of sympathy, for example, in the event of the death or major illness of an employee, a member of the employee’s family or household, or as an expression of congratulations (for example, in the event of a wedding or birth of a child of an employee). Because the P-card allows for an improved approval and prepayment process, it is the preferred purchasing method for buying such items.
How to do it:
- Review Policy 602.11 (link below) to confirm the allowability of the purchase and obtain supervisor approval.
- The floral gift may then be purchased using a P-card.
Contact for additional questions:
Last Updated: August 29, 2023