Travel

Fly America Act

Fly America Act All air travel and cargo transportation services funded by the federal government are required to use a “U.S. flag” air carrier service. You can find a complete list of certified U.S. flag air carriers on transportation.gov. Last Updated: June 6, 2021

Food and Beverage, How to Pay

All purchases must adhere to the policies and procedures referenced in the “Resources” section of this guidance. Payment method If paying a vendor The preferred method to pay for all allowable food and beverage purchases, with the exception of on-campus catered events or when claiming subsistence, is to use the University-issued Purchasing Card (P-card) with […]

Travel Authorization eForm

Categories: Forms, Resources Tags: Travel

Travel Authorization eForm Purpose: This is an optional eForm version of the Travel Authorization that departments may choose to use for the individual, group, or blanket travel instead of the Excel version of the Travel Authorization. Last Updated: January 11, 2021

Budget Manual – NC Office of State Budget and Management (OSBM)

NC OSBM Budget Manual Purpose: A budget manual guide from the North Carolina Office of State Budget and Management (OSBM) for use by state departments, agencies, and institutions in the preparation and administration of their budgets. Travel policies are in section 5 of the budget manual. Contact Email: travel@charlotte.edu Last Updated: April 13, 2022

Third Party Lodging Policy

PURPOSE/SCOPE This policy, in accordance with University Policy 602.7, Travel Authorization and Reimbursement, and in consideration of Internal Revenue Service (IRS), Office of State Budget and Management (OSBM), and other applicable regulations and guidance, establishes when the University will provide payment for third party lodging expenses incurred to support University business purposes, along with related […]

Know Before You Go: General Guide for Travelers

Purpose: Describes the common actions and items travelers need to take and know before going on University-sponsored business trips. Contact Email: travel@charlotte.edu Last Updated: April 1, 2021

Travel Manual

Purpose: Guidance for faculty/staff regarding payment for travel expenses incurred for UNC Charlotte business purposes. Contact Email: travel@charlotte.edu Last Updated: February 1, 2024

Airfare, How to Pay

Payment method: The preferred method for purchasing airline tickets is to use a University-issued Purchasing Card (P-card). Other allowable methods include: Direct bill to AAA of the Carolinas Submit a Travel Reimbursement and Expense Report form Note: Refer to University Policy 601.8, “Appropriate Use of University Funds” to confirm if this is a permissible use […]

Hotel and Lodging, How to Pay

Payment method The preferred method for prepaying for hotel and lodging expenses associated with University-related travel is to use a University-issued Purchasing Card (P-card). A Travel Reimbursement and Expense Report can also be submitted. Refer to University Policy 601.8, Appropriate Use of University Funds, to confirm if this is a permissible use of funds for […]

Mileage and Transportation, How to Pay

Payment method: Authorized travelers can seek reimbursement for mileage, parking, and transportation costs using either the Travel Reimbursement & Expense Report (TRER) Form or the Mileage and Transportation Reimbursement (MTR) Form. The nature of the travel determines which form to use. This applies to both employee and non-employee travel for valid university purposes. When to […]