Travel
Fuel for Vehicle, How to Pay
Payment method: When traveling on University business in a rental car or Department-owned vehicle, the preferred method for purchasing fuel for a vehicle is to use a University-issued Purchasing Card (P-card). Note: If the University Owned vehicle has a gas card, that card should be used first. If there is no University gas card, then […]
Travel Expense Calculator – Currency Conversions
Travel Expense Calculator – Currency Conversions Track your expenses when traveling abroad and making purchases in different currencies. This simple tool uses historical rates to calculate foreign exchange charges so you won’t have to. You can even save your progress online and print a report. Last Updated: January 14, 2019
Travel Reimbursements – Federal Subsistence Amounts, US State/Defense Department
Travel Reimbursements – Federal Subsistence Amounts US Department of State – Offices of Allowances Last Updated: September 5, 2019
U.S. Department of State – Current Travel Alerts
U.S. Department of State – Current Travel Alerts As a first step in planning any trip abroad, check the Travel Advisories for your intended destination. You can see the world at a glance on their color-coded map. Last Updated: January 14, 2019
Receipt Page
Receipt Page Purpose: This document should be used when receipts are being submitted to Disbursements-Travel. Receipts should be taped within the indicated borders. Contact Email: travel@uncc.edu Last Updated: January 11, 2021
Third Party Lodging Authorization Request (Non-hotel lodging)
Third Party Lodging Authorization Request (non-hotel lodging) Purpose: Use this form to request authorization to stay in a 3rd party establishment. Requests must be submitted no less than two weeks before the travel dates. Contact Email: travel@uncc.edu Last Updated: March 6, 2019
Missing Receipt Affidavit
UNC Charlotte Missing Receipt Affidavit Purpose: Complete this form for actual missing receipts that include the “5 Ws” (Who, What, When, Where, and Why) in the purchasing card comments or on the reimbursement request (e.g., TRER, ESDPR). Note that the Travel or Purchasing Card staff may still request that the payee attempt to obtain a […]
Mileage & Transportation Reimbursement (MTR)
Mileage and Transportation Reimbursement (MTR) effective January 1, 2023 Mileage and Transportation Reimbursement (MTR) effective July 1, 2022 If you have 2022 mileage to submit for reimbursement, use the 2022 MTR form. Purpose: To request reimbursement for miles driven using a personal vehicle as well as parking, ride sharing, light rail or transit pass expenses. […]