Subscriptions, How to Pay
Payment method
The preferred method for paying for subscriptions to professional journals, other periodicals and electronic surveys is to use a University-issued Purchasing Card (p-card).
Other allowable methods include:
- Submit a reimbursement request
Rationale and Other Considerations
The costs associated with subscriptions to professional journals, magazines, other periodicals and surveys is an allowable expense on a p-card. Because the p-card allows for an improved approval and prepayment process, it is the preferred purchasing method for such transactions.
Please note that the periodical/journal must be delivered to a University address for the cost of the subscription cost to be allowable.
Note: Refer to University Policy 601.8, “Appropriate Use of University Funds” to confirm if this is a permissible use of funds for your area.
How to do it
- Review the resources below to confirm the allowability of the purchase and obtain supervisor approval.
- Pay the subscription using a p-card.
| Policies | Procedures | Training and Reference Materials |
|---|---|---|
| University Policy 601.8, Appropriate Use of University Funds | Purchasing Card Manual |
Contact for additional questions
Email the Purchasing Card staff at purchasingcard@charlotte.edu or visit the Purchasing Card Program website.
Last Updated: August 29, 2023