Subscriptions, How to Pay

Payment method

Bank of America purchasing card.

The preferred method for paying for subscriptions to professional journals, other periodicals and electronic surveys is to use a University-issued Purchasing Card (p-card).

Other allowable methods include:

  • Submit a reimbursement request

Rationale and Other Considerations

The costs associated with subscriptions to professional journals, magazines, other periodicals and surveys is an allowable expense on a p-card. Because the p-card allows for an improved approval and prepayment process, it is the preferred purchasing method for such transactions.

Please note that the periodical/journal must be delivered to a University address for the cost of the subscription cost to be allowable.

Note: Refer to University Policy 601.8, “Appropriate Use of University Funds” to confirm if this is a permissible use of funds for your area.

How to do it

  1. Review the resources below to confirm the allowability of the purchase and obtain supervisor approval.
  2. Pay the subscription using a p-card.
PoliciesProceduresTraining and Reference Materials
University Policy 601.8, Appropriate Use of University FundsPurchasing Card Manual

Cardholder/Reconciler/Approver Training

Expense Account Codes

Purchasing Card Reference Guide (PCRG)

Contact for additional questions

Email the Purchasing Card staff at or visit the Purchasing Card Program website.

Last Updated: August 29, 2023