Payroll Department

Originally published October, 4, 2022; updated 10/31; 11/30 Below are some payroll calendar year-end reminders and timesheet approval deadlines. Kronos WFR year-end accrual roll and timesheet approval over winter break All vacation time-off balances over 240 hours in Kronos will be rolled forward on January 1, 2023. Therefore, all 2022 Time Off Requests must be […]

Out-of-State Work Approval Form Purpose: If a potential need arises for an employee to complete work for UNC Charlotte from a non-NC jurisdiction for more than one month, complete the Out-of-State Work Approval Form at least 60 days prior to the proposed start date of the arrangement. All approvals as indicated on the form must […]

UNC Charlotte Strategy: physical location of workforce UNC Charlotte has a strong preference for a North Carolina workforce. Hiring preference should be given to employees living and working in-state when all other factors are equal. As a North Carolina entity, UNC Charlotte has a responsibility to provide NC public sector jobs when possible. This applies […]

Moving Reimbursement Pre-Approval Request Purpose: If using State funds, the new employee must complete this form. Please reference the Moving Expense Procedures for detailed information. Last Updated: January 1, 2023

Moving Expense Reimbursement Allowance Request Form Purpose: Use this form to request a moving reimbursement/allowance for a new employee. Note that new employees should NOT complete this form for themselves. Please reference the Moving Expense Procedures for detailed information. Last Updated: January 1, 2023

Overview Moving expenses for new hires at UNC Charlotte can either be reimbursed using State funds or provided via an allowance using Discretionary funds. These procedures outline the difference between the two methods and how to request a reimbursement or allowance. All moving support from the university is fully taxable to employees. Provisions Fund Sources1 […]

Salary Overpayments Form Salary Overpayments Form Use this form to report an employee salary overpayment. Note that departments are responsible for informing current and former employees that they were overpaid. The department is also expected to let such employees know that Payroll will be in touch with them regarding the balance owed. The employee should […]

Compensatory Time Off Payout Request Purpose: Supervisors may request a payout of accrued compensatory time off for any/all employee(s) by completing the payout request form and obtaining all necessary departmental and divisional approvals (funding, etc.). Employees must have more than 40 hours of accrued compensatory time off to receive consideration for payout. Email PayrollDept@uncc.edu with […]

Last Updated: September 05, 2023 Payroll Calendar Purpose: Add and view the University’s Google payroll calendar by selecting the payroll calendar link. Detailed instructions are available on the University FAQ site. Contact Email: PayrollDept@charlotte.edu

University Policy 602.10, Mobile Communication Device (MCD) Allowances, establishes when the University will provide payment for employee use of MCDs when required to support business activities of the University, along with related administrative requirements. It is drafted with the intention of complying with the Internal Revenue Service (IRS) and other applicable statutes, regulations, and guidance. […]