Manuals - Guides - Procedures

Purchasing Manual

The purchasing manual is an official guide for the departments, schools, divisions, offices, and other organizational entities of UNC Charlotte. These policies should be used for the procurement and handling of supplies, materials, equipment, and services as directed by the General Statutes of the State of North Carolina and as stated in University Policy 601.11, […]

Contract Review Workflow

Contract Review Workflow Contract Review Workflow Last Updated: November 13, 2014

Overview of Travel (Videos)

Click play for an Overview of Travel Rules for State Employees provided by the North Carolina Office of State Budget and Management (NC OSBM). Click play for an Overview of Travel Reimbursement for State Employees provided by the NC OSBM. UNC Charlotte specific travel guidance and forms for faculty and staff are available on the […]

University’s Cash Management Plan

UNC Charlotte Cash Management Plan North Carolina law, Chapter 147-86.10 of the General Statutes, requires that “all agencies, institutions, departments, bureaus, boards, commissions and officers of the State…shall devise techniques and procedures for the receipt, deposit, and disbursement of monies coming into their control and custody which are designed to maximize the interest-bearing investment of […]

Out-of-State Employees Guidance

UNC Charlotte Strategy: physical location of workforce UNC Charlotte has a strong preference for a North Carolina workforce. Hiring preference should be given to employees living and working in-state when all other factors are equal. As a North Carolina entity, UNC Charlotte has a responsibility to provide NC public sector jobs when possible. This applies […]

Chart of Accounts: Fund Hierarchy

Last Updated: November 1, 2023 Chart of Accounts: Fund Hierarchy Contact Email:

Banner Organization Code/Financial Manager Chart

Last Updated: November 1, 2023 Banner Organization Code/Financial Manager Chart Purpose: Chart of Banner Organization and Financial Management Codes. Contact Email:

UNC Charlotte Moving Expense Procedures

Overview Moving expenses for new hires at UNC Charlotte can either be reimbursed using State funds or provided via an allowance using Discretionary funds. These procedures outline the difference between the two methods and how to request a reimbursement or allowance. All moving support from the university is fully taxable to employees. Provisions Fund Sources1 […]

How to Pay Vendors with Outgoing Wire Transfers

The Financial Transaction Request (FTR) Wire Transfer eForm can be used to generate Wire Transfer transactions when an ACH payment or check is not acceptable. It may also be used to send payment in foreign currencies. Please make sure the fund and account number(s) you are using is/are an accurate representation of the transaction. Financial […]

Signature Authority Policy

Signature Authority Policy Purpose: Clarifies the source of all University signature authority, the responsibilities of those individuals to whom University signature authority has been delegated, and the consequences of signing Contracts without the appropriate signature authority. Last Updated: August 18, 2017