Purchasing

Year-end disbursement calendar and reminders

Review and observe the year-end spending cutoff deadlines and take note of other year-end reminders.

Purchasing Agent Departmental Listing

Purpose: This file contains a table of purchasing agents by level 5 organizational code. Contact Email: purchasing@charlotte.edu Last Updated: April 23, 2024

Promotional items vendor list

Purpose: Below is a list of vendors UNC Charlotte has contracted with for promotional items. Reach out to them directly to obtain a quote. Vendor Name Contact Name Contact email 4Imprint John Lord jlord@4imprint.com Action Plus Alicia Rhodes alicia@actionplusideas.co Blink Marketing Jenny McIntyre jenny@blinkmarketing.com Club Colors Alexis Bittner abittner@clubcolors.com Promo Logic Angie Johnson angie.johnson@promologicllc.com Contact […]

Purchasing Manual

The purchasing manual is an official guide for the departments, schools, divisions, offices, and other organizational entities of UNC Charlotte. These policies should be used for the procurement and handling of supplies, materials, equipment, and services as directed by the General Statutes of the State of North Carolina and as stated in University Policy 601.11, […]

Contract Review Workflow

Contract Review Workflow Contract Review Workflow Last Updated: November 13, 2014

Signature Authority Policy

Signature Authority Policy Purpose: Clarifies the source of all University signature authority, the responsibilities of those individuals to whom University signature authority has been delegated, and the consequences of signing Contracts without the appropriate signature authority. Last Updated: August 18, 2017

Contract Amendment Template

Categories: Forms, Resources Tags: Purchasing

Contract Amendment Template Purpose: Fill this form out when an existing contract between a contractor and the University needs to be changed. Contact Email: purchasing@charlotte.edu Last Updated: April 7, 2023

How to Return Goods

When a department needs to return an item procured through 49er Mart on a purchase order, several key steps should occur to ensure the return is properly processed. Please refer to the flowchart below for guidance on the returned goods process. Click on the image below to enlarge: For additional information, refer to the 49er […]

Pressing Need or Emergency Purchase Justification Form

Categories: Forms, Resources Tags: Purchasing

Pressing Need or Emergency Justification From Purpose: Use this form when you have an immediate need to purchase something due to unforeseen causes. Last Updated: June 29, 2021

Waiver of Competition Justification

Categories: Forms, Resources Tags: Purchasing

Waiver of Competition Justification Purpose: Use this form to request a waiver for competition. Last Updated: June 29, 2021