Forms
Mobile Communication Device (MCD) Allowance Request eForm
Mobile Communication Device (MCD) Allowance Request eForm
Use this form to request a mobile communication device (MCD) allowance, per University Policy 602.10, “Mobile Communication Device Allowances,” Section III. Please review the MCD FAQs for additional guidance on completing this eForm.
Last Updated: January 11, 2021
Moving Expense Reimbursement/Allowance Request Form
Purpose: Use this form to request a moving reimbursement/allowance for a new employee. Note that new employees should NOT complete this form for themselves. Please reference the Moving Expense Procedures for detailed information.
Last Updated: January 1, 2023
Moving Reimbursement Pre-Approval Request Form
Purpose: If using State funds, the new employee must complete this form. Please reference the Moving Expense Procedures for detailed information.
Last Updated: January 1, 2023
NC-4 / NC-4 EZ Forms – North Carolina Employee’s Withholding Allowance Certificate
NC-4 Form NC Employee’s Withholding Allowance Certificate
NC-4 Form – North Carolina Employee’s Withholding Allowance Certificate and
NC-4 EZ Form – North Carolina Employee’s Withholding Allowance Certificate
Complete this form so that University Payroll can withhold the correct amount of State income tax from your pay. For security purposes, do not email a completed tax form containing your social security number and other personally identifiable information. Use this form only if you do not have access to online tax information at my.charlotte.edu. For instructions on how to establish or change your Form NC-4 online, see this FAQ. Otherwise, securely deliver your forms to the Payroll Office using one of the three delivery methods mentioned in the FAQ.
Contact Email: PayrollDept@charlotte.edu
Last Updated: January 11, 2021
Out-of-State Work Approval Form
Purpose: If a potential need arises for an employee to complete work for UNC Charlotte from a non-NC jurisdiction for more than one month, complete the Out-of-State Work Approval Form at least 60 days prior to the proposed start date of the arrangement. All approvals as indicated on the form must be obtained. For more details, see the Out-of-State Employees Guidance page.
Last Updated: May 16, 2022
Payment Book Receipt (“PBR”)
This is the book receipt form that should be used by all departments on campus that process cards via a University merchant account. Merchants must submit this form to allocate receipts to the appropriate Banner fund(s) and account(s).
Last Updated: January 11, 2021
Payment Research Request eForm (PRR)
Payment Research Request eForm (PRR)
Use this form to provide the General Accounting department with information needed to research and/or void a check or direct deposit payment to students, vendors, or employees. Please use the Check Number found in Banner Vendor Detail History (FAIVNDH) or contact Payroll at Payrolldept@uncc.edu or ext. 7-1919 to obtain a payroll check number.
Verify the correct address and direct deposit information is in Banner before submitting this request.
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Students and employees should update their address or enroll in direct deposit at my.charlotte.edu
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Vendor (supplier) addresses should be updated using the Existing Supplier Updates form in 49er Mart.
If fraud is suspected (e.g., altered check, forgery, direct deposit tampering), please contact GeneralAccounting@uncc.edu immediately to investigate.
Last Updated: October 5, 2021
Petty Cash Fund Request Form
Use this form to request a petty cash fund.
Last Updated: February 7, 2022
Petty Cash Log
Petty Cash Reimbursement & Reconciliation Form
This form a Petty cash reimbursement/reconciliation Excel spreadsheet.
Last Updated: January 11, 2021
Petty Cash/Change Fund Change of Custodian Form
Use this form to request a change to the custodian for petty cash or change fund.
Last Updated: February 7, 2022
Pressing Need or Emergency Purchase Justification Form
Purpose: Use this form when you have an immediate need to purchase something due to unforeseen causes.
Last Updated: June 29, 2021
Purchase Order Terms & Conditions
Purpose: To provide Purchase Order terms and conditions.
Last Updated: January 11, 2021
Purchasing Card Application eForm – New
Purchasing Card Application eForm
Purpose: Use this eform to request a new p-card, e.g., if you are a new employee or transfer to a different department and your new position requires the use of a p-card. Use your UNC Charlotte login credentials to access this eform. View these FAQs for more information on the p-card eform.
Contact Email: purchasingcard@charlotte.edu
Last Updated: October 5, 2021
Purchasing Card eForm – Close
Purpose: Use this eform to close an existing p-card account, e.g., if an employee transfers to another department, has terminated employment, the card is no longer used, or if card use is not in compliance with policy and supporting procedures. Use your UNC Charlotte login credentials to access this eForm. View these FAQs for more information on the p-card eForm.
Contact Email: purchasingcard@charlotte.edu
Last Updated: October 5, 2021
Receipt Page
Purpose: This document should be used when receipts are being submitted to Disbursements-Travel. Receipts should be taped within the indicated borders.
Contact Email: travel@uncc.edu
Last Updated: January 11, 2021
Red Flag Detection Form
Purpose: Please complete and submit this form when an identity theft Red Flag is detected in the course of University operations.
Last Updated: October 26, 2023
Return Goods Notice
Purpose: This form should be used to notify Purchasing that goods need to be returned to a vendor.
Last Updated: June 6, 2015