Full List of Resources

Admin Forum and Admin Chat Room Group

Program for Administrative Certification (PAC)

As an administrative employee, you may encounter unfamiliar procedures and questions you may not know the answers to, i.e., Who do you ask? How do you find the answers? Human Resources Learning and Organizational Development offers workshops through the Program for Administrative Certification (PAC) where you will obtain knowledge of various policies and procedures needed to assist you in your position. We strongly encourage you to consider participating in this program.

Admin Forum

In addition to these workshops, there is an administrative support group that offers monthly training and support and a way to communicate with other administrative staff across campus.

The purpose of the group is to communicate to all administrative employees new procedures as they develop, to open up communication for the administrative employees to voice their needs, and for everyone to share their best practices with each other.

Upcoming Admin Forum Sessions

Registration information for all Admin Forum sessions can be found in the Learning and Development Portal events calendar.

  • July 16, 2024: School of Professional Studies – “Unleash Your Niner Potential” | Register here
  • August 20, 2024: Facilities Management – FM311 Customer Service | Register here
  • September 17, 2024: Staff Council | Register here
  • October 15, 2024: Archibus Navigation | Register here

An Admin-Chat-Room Google Group is available for you to join. It is a tool to help administrative employees keep in touch with each other, and in addition to Niner Insider, Inside UNC Charlotte, and other Groups and system emails, will be used to announce changes in policies, procedures, etc. You may also utilize the Admin-Chat-Room-Group to ask questions to all administrative employees on campus by sending an email to Admin-Chat-Room-Group@charlotte.edu.

Not already a member? Add yourself to this group!

Contact an Admin Coordinator: admin-coordinator@charlotte.edu

Jennifer Campbell
Phone: 704-687-5813
Email: jennifer.campbell@charlotte.edu

Debra A. Bunker
Phone: 704-687-7541
Email: dbunker@charlotte.edu

Tina Moody
Phone: 704-687-7320
Email: tina.moody@charlotte.edu

Last Updated: June 26, 2024

Airfare, How to Pay

Payment method:

The preferred method for purchasing airline tickets is to use a University-issued Purchasing Card (P-card).
Other allowable methods include:

  • Direct bill to AAA of the Carolinas
  • Submit a Travel Reimbursement and Expense Report form

Note: Refer to University Policy 601.8, “Appropriate Use of University Funds” to confirm if this is a permissible use of funds for your area.

Rationale and other considerations:

The cost of commercial airline tickets (coach rate) is allowable when purchased for the purpose of traveling on University business. Because the P-card allows for an improved approval and prepayment process, it is the preferred purchasing method for buying airline tickets.

If the employee is combining business and personal activities in the same trip, only the expense related to the business portion of the trip is allowable. Please refer to the University Travel Manual for additional information.

How to do it:

  1. Complete a Travel Authorization form and obtain supervisor approval (additional special fund approval may be required, such as Grants & Contracts Administration or Treasury Services).
  2. Upon approval of the Travel Authorization form, the traveler or their designee may then purchase their airline tickets (coach rate) using a P-card. When using the P-card for travel expenses, follow the guidelines and processes identified in the Travel Manual (link provided below).
Policies Procedures Forms/Links Training and Reference Materials
University Policy 602.7, Travel Authorization and Reimbursement

OSBM Budget Manual (Refer to Section 5 for Travel Policies)
IRS Travel, Entertainment, Gift, and Car Expenses Publication (Publication 463)

University Policy 601.8, Appropriate Use of University Funds

Purchasing Card Manual

Travel Manual

Travel Forms Package

Know Before You Go: General Guide for Travelers

Expense Account Codes

Contact for additional questions:

Email the travel inbox at travel@charlotte.edu, or refer to the list of contacts on the Disbursements-Travel webpage.

Last Updated: November 10, 2014

Appropriate Use of University Funds Standards

Spending is guided by University Policy 601.8, Appropriate Use of University Funds. Policy 601.8 is supported by standards developed by Financial Services.

These standards outline minimum requirements related to common fund expenditures and are designed to assist departments with implementing Policy 601.8. All departments must comply with the standards by following prescribed procedures or by developing unit-specific procedures that meet or exceed the minimum requirements established by the standards.

The Allowable Fund Use Table provides an overview of allowable fund sources for common fund expenditures.



Click the image below to enlarge:

Allowable Fund Use Table


Sources and Uses of University Funds Training

Last Updated: February 1, 2024

Bank of America Works

Bank of America Works

The Works application is a web-based, user-friendly electronic card payment management service that automates, streamlines, and integrates existing payment authorization and reconciliation processes while providing management reporting & spending controls.

Last Updated: December 8, 2014

Banner – New Banner Fund Request (NBFR)

Banner – New Banner Fund Request (NBFR)

Purpose: Use this Excel form to request a new Banner fund (excludes grants and contracts administered through Research Cost Management).

Last Updated: December 8, 2021

Banner Detail Code Maintenance Form

Use this form to add, delete, or modify a Detail Code in Banner Student.

Contact Email: finsystems@charlotte.edu

Last Updated: January 28, 2021

Banner Finance Quick Reference Card

Last Updated: September 25, 2023

Purpose: A cheat sheet containing Banner Finance 9 references.

Contact Email: finsystems@charlotte.edu

Banner Finance, AR, and HR Security Class Descriptions

Purpose: List security class descriptions found in Banner Finance, Accounts Receivable and Human Resources.

Contact Email: finsystems@charlotte.edu

Last Updated: April 16, 2024

Banner Finance/49er Mart

To determine the specific area of training required, review the guide below.

Departmental financial responsibilities

Users who have departmental financial responsibilities, including grants administration, budget management, use Finance reports or initiate financial paperwork, complete

Purchase and purchase approval

Users who purchase or approve the purchase of goods and services or enter receiving through 49er Mart, review

  • 49er Mart Training available through Canvas

Salary and position monitoring and reconciliation

Users who monitor salary/position administration and reconciliation, complete

Approve student and temporary employee timesheets

Users who approve timesheets for Students or Temporary Employees, complete

Grant or University Fund view access

Users who only need access to view Revenue and Expense information about Grant or University Funds.

Contact Email: finsystems@charlotte.edu

Last Updated: August 2, 2023

Banner Finance/49er Mart Access Request

Purpose: This form should be used to request, change, or terminate access to Banner Finance or 49er Mart. This access requires the completion of two courses: Banner Finance Training (in Canvas) and Security Awareness Training (in LOD Portal).

Contact Email: finsystems@charlotte.edu

Last Updated: October 11, 2022

Banner Fund Name Change

Purpose: Use this form to change the title on a Banner Finance Fund.

Contact Email: finsystems@charlotte.edu

Last Updated: November 18, 2021

Banner HR Quick Reference Card

Purpose: Banner HR QuickCard Reference

Contact Email: finsystems@charlotte.edu

Last Updated: October 19, 2023

Banner Organization Code/Financial Manager Chart

File Banner Organization Code/Financial Manager Chart

Purpose: Chart of Banner Organization and Financial Management Codes.

Contact Email: finsystems@charlotte.edu

Last Updated: July 1, 2024

Banner Request for Position Control Access

Purpose: This form should be used to request access to salary and position information related to all EHRA, SHRA, Temporary, and Student Workers. This access requires the completion of two courses: Banner Finance Training (in Canvas) and Security Awareness Training (in LOD Portal).

Contact Email: finsystems@charlotte.edu

Last Updated: December 12, 2023

Banner Request to Change Financial Manager

Purpose: This form should be used to:

  • Identify the person fiscally responsible for the budgeting and accounting for the organization
  • Change the Financial Manager due to staff turnover, the appointment of an interim
  • Identify a new permanent Financial Manager (due to the creation of a new organization code)

Note that the Financial Manager for an organization (division, college, school, or department) must be a Dean, Chair, Director, Vice Chancellor, Associate Vice Chancellor, etc.

Contact Email: finsystems@charlotte.edu

Last Updated: October 7, 2022

Banner Rule Codes

Purpose: To provide a list of Banner rule codes. Rule codes are defined system codes that determine how transactions are handled, e.g., determine ledgers posted to, budget bucket to place a budget transaction, helps identify the transaction source, and helps to segregate different types of transactions. Rule codes are found on form FGITRND.

Contact Email: finsystems@charlotte.edu

Last Updated: July 11, 2022

Banner Web Time Entry (WTE)

Target Audience: Student Employment Coordinators and others responsible for approving timesheets for student and non-student temporary employees.

Overview: This documentation focuses on web time entry, approving time, and establishing proxies in the Banner Self-Service system.


Below are current user guides for WTE Employee Users and Approvers.

Select the button below to view WTE Frequently Asked Questions (FAQs).

Contact Email: payrolldept@charlotte.edu
WTE Technical Assistance Email: hrsystems-support@charlotte.edu

Last Updated: March 1, 2024

Budget Manual – NC Office of State Budget and Management (OSBM)

NC OSBM Budget Manual

Purpose: A budget manual guide from the North Carolina Office of State Budget and Management (OSBM) for use by state departments, agencies, and institutions in the preparation and administration of their budgets. Travel policies are in section 5 of the budget manual.

Contact Email: travel@charlotte.edu

Last Updated: April 13, 2022