Resources

All purchases must adhere to the policies and procedures referenced in the “Resources” section of this guidance. Payment method If paying a vendor The preferred method to pay for all allowable food and beverage purchases, with the exception of on-campus catered events or when claiming subsistence, is to use the University-issued Purchasing Card (P-card) with […]

Purpose: Fill this form out when an existing contract between a contractor and the University needs to be changed. Contact Email: purchasing@charlotte.edu Last Updated: July 24, 2024

When a department needs to return an item procured through 49er Mart on a purchase order, several key steps should occur to ensure the return is properly processed. Please refer to the flowchart below for guidance on the returned goods process. Click on the image below to enlarge: For additional information, refer to the 49er […]

To request a payment to an individual, it is important to address two questions: Click on the summarized flowchart below for additional guidance in selecting the appropriate payment method (guidance on paying students is also available): Click the image below to enlarge: Rationale and other considerations: It’s important to keep in mind that the name […]

UNC Charlotte pays students for a variety of purposes. Most payments to students (besides government aid that is processed through Financial Aid) should either be classified as educational awards (namely scholarships/ fellowships) or compensation. On occasion, students will receive business expense payments (namely reimbursements or non-educational awards/prizes). Click on the summarized flowchart below for additional […]

Travel Authorization eForm Purpose: This is an optional eForm version of the Travel Authorization that departments may choose to use for the individual, group, or blanket travel instead of the Excel version of the Travel Authorization. Last Updated: January 11, 2021

State Surplus Property Site contains information on state surplus property for sale including auctions, and retail store hours and locations. Last Updated: January 7, 2022

Purpose: Provide the financial statement audit reports for UNC Charlotte for the past five years. Contact Email: financialreporting@charlotte.edu Last Updated: November 18, 2024

I. Executive Summary and Purpose All University departments and entities shall process inbound payment (credit/debit) card transactions through approved mechanisms/systems, processors, and equipment. The merchant services provider, which is contracted by the North Carolina Office of the State Controller (NC OSC) and by the University, must be utilized for the processing of payment card transactions. […]

Purpose: Use this Google Form to request an electronic receipt book. Last Updated: June 14, 2024