Controller's Office

Moving Expense Forms & Procedures Updated

Effective May 1, 2024, the University updated the required forms to be completed for moving expense reimbursement and allowance requests. These new forms are mandatory and must be used for all requests submitted on or after May 1, 2024. The UNC Charlotte Moving Expense Procedures were also updated to provide enhanced clarity. Please use these […]

Year-end disbursement calendar and reminders

To make fiscal year-end 2024 go as smoothly as possible, please review and observe the following year-end spending cutoff deadlines and other year-end reminders. If you have additional questions regarding year-end cut-off dates, please email the respective office below: Office Email Budget Office budget-genfund@charlotte.edu Disbursements (Accounts Payable & Travel) acctpay@charlotte.edu or travel@charlotte.edu Financial Systems Support […]

IRS mileage rate increase Jan. 1

Categories: News Tags: Controller's Office, Travel

Effective Jan. 1, 2024, the IRS increased the business standard mileage rate to 67 cents a mile (up from 65.5 cents), which impacts all individuals who travel on University business. ResourcesPlease start using these updated forms beginning with Jan. 1 travel. Adjustments will be made to comply with the new rate if old forms are […]

FMG Snapshot

Last Updated: September 7, 2023 Financial Management Guidelines (FMG) Snapshot Purpose: The FMG Snapshot is a high-level companion piece to the Financial Management Guidelines.

University’s Cash Management Plan

North Carolina law, Chapter 147-86.10 of the General Statutes, requires that “all agencies, institutions, departments, bureaus, boards, commissions and officers of the State…shall devise techniques and procedures for the receipt, deposit, and disbursement of monies coming into their control and custody which are designed to maximize the interest-bearing investment of cash and to minimize idle […]

UNC Charlotte Moving Expense Procedures

Overview Moving expenses for new hires at UNC Charlotte can either be reimbursed using State funds or provided via an allowance using Discretionary funds. All moving support from the university is fully taxable to employees. Approval of the administrative head of the employing department is required prior to making commitments to pay moving and relocation […]

Mobile Communication Device (MCD) Allowance Request eForm

Categories: Forms, Resources Tags: Controller's Office

Mobile Communication Device (MCD) Allowance Request eForm Use this form to request a mobile communication device (MCD) allowance, per University Policy 602.10, “Mobile Communication Device Allowances,” Section III. Please review the MCD FAQs for additional guidance on completing this eForm. Last Updated: January 11, 2021

How to enroll in direct deposit

Purpose: For instructions on how to establish or change direct deposit information online, see this FAQ. Last Updated: January 23, 2024

How to Pay Individuals

To request a payment to an individual, it is important to address two questions: Click on the summarized flowchart below for additional guidance in selecting the appropriate payment method (guidance on paying students is also available): Click the image below to enlarge: Rationale and other considerations: It’s important to keep in mind that the name […]

How to Pay Students

UNC Charlotte pays students for a variety of purposes. Most payments to students (besides government aid that is processed through Financial Aid) should either be classified as educational awards (namely scholarships/ fellowships) or compensation. On occasion, students will receive business expense payments (namely reimbursements or non-educational awards/prizes). Click on the summarized flowchart below for additional […]